Spreadsheet before
- Checklist templates copied for each visit
- Manual pass/fail columns with sparse comments
- Evidence stored outside the record
- Master registers updated days later
Workflow
Replace Excel inspections when evidence cannot keep up with the site
Inspection sheets are convenient templates until photos, failures, rechecks and sign-offs need to travel with each visit.
The problem
Replace Excel inspections
Paper or workbook checklists get completed late, photos live on personal phones and corrective actions disappear into email. Audits then ask for a trail the spreadsheet never really captured.
Signs Excel has been outgrown
- Inspectors complete paperwork after leaving site
- Photos are hard to match to specific checks
- Failed items lack clear retest ownership
- Templates diverge between teams or regions
- Office staff re-key results into a master tracker
- Clients or auditors ask for evidence packages that take days
Managed app after
- Inspection records completed against the right asset or location
- Findings and corrective actions linked to the visit
- Clear retest and closure states
- Evidence that travels with the inspection history
What a replacement can include
- Configurable checklists by inspection type
- Pass, fail and not-applicable outcomes with notes
- Corrective actions and owners
- Photo or file attachments where useful
- Mobile-friendly completion flows
- Registers and exports for audit packs
Why not just add more formulas?
Protecting template sheets does not solve delayed entry or fragmented evidence. Inspections need structured records, not another editable grid.
Who it suits
- Construction quality and handover teams
- Facilities and compliance inspectors
- Manufacturing quality checks currently tracked in workbooks
Managed service
Each app is built around your workflow. The plans set the size and access model, while your assessment decides which useful features belong in the app. Hosted plans include hosting, maintenance and ongoing support so your team is not left maintaining fragile workbooks.
Pricing context
Every project starts with a £295 Spreadsheet Assessment (excl. VAT). If you proceed, that fee is credited before VAT. Eligible managed plans such as Business (£399/month) include hosting and support.
FAQ
Ready to assess your spreadsheet process?
Start with a free fit check, then a Spreadsheet Assessment for a clear replacement plan.